Villa Check In provide property registration and online guest registration services to Independent Holiday Rental Owners & Property Management Companies throughout Spain.
If you would like to save time and money, outsource your guest registrations to Villa Check In. We are the largest Managed Service provider in Spain. Contact Us.
Villa Check In, founded in 2019, is an online business helping independent holiday rental owners and property managers to comply with Spanish regulations for property and guest registration. Property registration and Guest registration are both mandatory if you are providing short term holiday lets.
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Our company assists clients in meeting these legal obligations, offering a managed service to register properties and guests with the authorities, ensuring compliance with all regulations.
We fully support the new SES Hospedajes system, which replaced the previous police systems in December 2024.
If you're using the old systems (Guardia Civil, National Police etc.), we're here to help you transition to SES.
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OUR SERVICES
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You need a Digital Certificate to register your property with the new SES Hospedajes system. If you are not in Spain, this is difficult.
Villa Check In can provide you with one without you having to visit your local Ayuntamiento, simply complete our Services Form HERE
About Us
What We Do
Villa Check In provide a number of services to Independent Holiday Rental Owners and Property Management Companies
Property Registration Services
In order to comply with Spanish regulations for Holiday Rentals, it is necessary for your property to be registered with the authorities and assigned a unique identification code.
At Villa Check In, we are here to help you navigate this process and ensure that your property is properly registered and compliant with all relevant laws.
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If you have not yet registered your property, we can assist you in completing the necessary paperwork and submitting it to the authorities.
Our goal is to make the process of complying with these legal requirements as simple and seamless as possible for you, so you can focus on running your Holiday Rental business with confidence. So, if you need assistance with property registration or guest ID collection, we are here to help.
Independent Holiday Rental Owners
At Villa Check In, we are proud to offer a professional, reliable, and efficient service for helping independent holiday rental owners and property management companies comply with Spanish regulations related to holiday rentals.
Our team is composed of friendly, multilingual professionals who are dedicated to making the process of registering guests as smooth and stress-free as possible.
Prior to your guests arrival, we will send them a unique registration link via email based on our custom-designed software so they can self-register all of their party in the comfort of their own home(s) prior to travel.
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Once the registration process is complete, we will provide your guests with access details to your property and securely submit their data to the authorities, ensuring that all necessary legal requirements are met.
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Property Management Companies
As a property management company, you are responsible for ensuring that all legal requirements related to holiday rentals are met, including the registration of your owners properties and their guests. This can be a time-consuming and labor-intensive process, especially if you manage a large portfolio of rental properties.
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That's where Villa Check In comes in. We offer a professional, secure, and reliable service for Property Management Companies who are looking to outsource their guest registration processes.
By partnering with us, you can offload the burden of meeting guests at the property on arrival and instead provide your clients with a seamless, online, hassle-free experience before they travel.
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We have APIs which can connect to any Property Management System (PMS) to ensure integration with your existing systems if required.
The Portal
The Portal is where clients manage their properties & bookings. Clients are able to created a booking with a few simple pieces of information namely: Lead guests name, email and mobile number, arrival and departure dates & the quantity of guests.
RED - means more info is required to process the booking,
AMBER - means the booking is in progress and has been sent to the lead guest and:
GREEN - means the booking is complete.
The Portal's Booking calendar gives clients visibility of all of their bookings in a simple monthly calendar view.
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Also, clients are able to edit their property data such as address, keybox codes, directions and any other data which may change over time.
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Lastly, The Portal will remind clients of required or missing information via email.
