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Villa Check In provide VV Licenses and guest Passport Scanning Services for Independent Rental Property Owners and Property Management Companies

Villa Check In is a family-owned and operated business that was founded in 2019 in response to the growing need for rental property owners and property management companies to comply with Spanish regulations regarding the registration of their properties and guests. Prior to 1974, ID registration was only required for hotels, but the Guardia Civil subsequently extended this requirement to all holiday rental properties on the Canary Islands and the Peninsular.

As a result, Villa Check In was established to assist independent rental property owners and property management companies in meeting these legal obligations and maintaining compliance with the law. The company offers a comprehensive, managed service to help clients navigate the process of registering their properties and guests with the authorities, ensuring that they are fully compliant with all relevant regulations.

It is important to collect passport and ID details of guests arriving in Spain and staying in a holiday rental property for a variety of reasons.

First and foremost, collecting this information is necessary for compliance with local laws and regulations. In Spain, property owners and managers are required to register all guests with the police within 24 hours of their arrival. This is known as the "registration of foreigners," and it helps authorities track the movements of non-Spanish citizens within the country. By collecting passport and ID details, property owners and managers can ensure that they are able to comply with this requirement and avoid potential fines or other legal consequences.

In addition to being a legal requirement, collecting passport and ID details can also help protect the safety and security of guests. By verifying the identity of guests, property owners and managers can ensure that only authorized individuals are staying in their rental properties. This can help prevent unauthorised persons from gaining access to the property or potentially causing harm to other guests.

Furthermore, collecting passport and ID details can also help protect the interests of property owners and managers. In the event that a guest causes damage to the property or engages in any other inappropriate behavior, having their passport and ID information on file can make it easier to hold them accountable and seek compensation if necessary.

Finally, collecting passport and ID details can also help improve the overall guest experience. By having this information on file, property owners and managers can provide a more personalized and efficient service to guests, as they will have access to important details such as names, ages, and nationalities. This can help make guests feel more welcome and comfortable during their stay.

About Us

Blue Skies

What We Do

Villa Check In provide a number of services to independent rental property owners and property management companies

Image by Katie Moum

Property Registration Services

In order to comply with Spanish regulations for holiday rentals, it is necessary for your property to be registered with the authorities and assigned a unique identification code, also known as a VV License.


At Villa Check In, we are here to help you navigate this process and ensure that your property is properly registered and compliant with all relevant laws.

If you have not yet registered your property, we can assist you in completing the necessary paperwork and submitting it to the authorities.


Our goal is to make the process of complying with these legal requirements as simple and seamless as possible for you, so you can focus on running your holiday rental business with confidence. So, if you need assistance with property registration or guest ID collection, we are here to help.


Independent Rental Property Owners

At Villa Check In, we are proud to offer a professional, reliable, and efficient service for helping independent rental property owners and property management companies comply with Spanish regulations related to holiday rentals.


Our team is composed of friendly, multilingual professionals who are dedicated to making the process of registering guests as smooth and stress-free as possible.


Upon your guests arrival in Lanzarote, we will meet them in person and use our custom-designed software to quickly and securely scan their identification documents and obtain a signature confirming the data is theirs and correct.

Once the registration process is complete, we will provide your guests with access details to your property and submit their data to the authorities, ensuring that all necessary requirements are met.

Image by Francesca Saraco

Property Management Companies

As a property management company, you are responsible for ensuring that all legal requirements related to holiday rentals are met, including the registration of your guests with the authorities. This can be a time-consuming and labor-intensive process, especially if you manage a large portfolio of rental properties across multiple dwellings.

That's where Villa Check In comes in. We offer a professional, secure, and reliable service for property management companies that need to outsource their passport registration processes.


By partnering with us, you can offload the burden of meeting guests at the property on arrival and instead provide your clients with a seamless, hassle-free experience when they land at the airport.

We have APIs which can connect to any PMS to ensure integration with your existing systems.

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