Est. 2019 · Spain's leading compliance service
Effortless
Compliance
for Spanish property rentals
1,200
Properties managed
99%
First-attempt success
2019
Established
2
Response time
Works with your PMS
Services
What We Do
01
Guest Registration
Add a booking and we take it from there. Guests self-register through a secure link before arrival, we check every submission, and we file it with SES Hospedajes within 24 hours.
Learn more02
Property Registration
Your full SES Hospedajes property setup, end-to-end — forms, submissions and the codes that connect your property securely to the system.
Learn more03
Digital Certificates
Issued entirely remotely as an approved certificate authority. Verify your identity by video from your phone, sign, download. No appointments.
Learn moreWho we help
From a single villa to a full portfolio
Individual owners
Independent Property Owners
We handle everything from the moment a booking is made. Guests self-register before arrival and receive your access details automatically — no calls, no chasing, no paperwork.
How it worksProperty managers
Independent Property Managers
Our API integrates with any PMS, so booking data flows in automatically. Secure, reliable guest registration across your whole portfolio — at scale.
Services for managersAbout
Founded in Lanzarote.
Built for owners and managers.
Since 2019, Villa Check In has taken the stress out of holiday rental compliance across Spain. We are the only provider offering a fully managed guest registration service — not a self-service app.
Our multilingual team handles every step: registering your property, managing your guest registrations, and submitting all required information to Spanish authorities. Our clients benefit from rapid onboarding and a 99% first-attempt registration success rate.
Based in the Canary Islands
& Mainland Spain
English & Spanish
Multilingual team
Add a booking
Enter guest name, email, mobile, dates, and guest count. That's all.
Guest self-registers
A secure link is sent. Guests complete registration in their own language. We chase, assist and support them along the way.
We review & submit
Every form is checked by our team before SES Hospedajes submission on the day of arrival.
Guest gets access details.
Property details are delivered automatically. No chasing, no calls. Highly secure.
Guest-Flow
Your booking management app
Guest-Flow is our purpose-built app for managing properties and bookings. Add a booking in seconds, and Villa Check In handles everything else — from the guest registration link to SES Hospedajes submission. Native apps for iPhone, iPad and Android, plus browser access on any other OS or device.
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Booking Velocity
View your property or properties' performance over time — spot trends and stay ahead.
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iPhone, iPad & Android App
Native mobile apps — manage your properties and bookings from anywhere. Supports iOS, iPadOS, macOS and Android.
Native iPhone, iPad & Android apps
Any device with a browser
Works on Windows, Mac, and any modern browser — nothing to install.
Dashboard — live bookings at a glance
Booking detail with guest registration link
5-step quick start — up and running in minutes
Property view — villa photo, access & QR code
Sign in — secure access for property managers
Questions
Common questions
Why is guest registration mandatory in Spain?
Royal Decree 933/2021 requires all holiday rental operators to submit guest ID data to SES Hospedajes within 24 hours of arrival. Non-compliance carries significant fines.
What happens if a guest makes a mistake during self-registration?
Our team reviews every submission before sending it to the authorities. We catch errors and contact guests directly to correct them — giving you a 99% first-attempt success rate.
Is my data and my guests' data secure?
Yes. All data handling complies with GDPR and Spanish data protection law. We never share personal data with third parties.
Can Villa Check In integrate with my PMS?
Yes. Our API integrates with any Property Management System, ensuring your booking data flows automatically without duplicate data entry.
What languages does Villa Check In support?
Our guest-facing registration process works in any language — guests complete it in their own language. Our support team is bilingual in English and Spanish.
What is SES Hospedajes?
The Spanish government's mandatory guest registration system for all tourist accommodation, introduced December 2024 to replace the old Guardia Civil platforms.
Coverage
Every SES.Hospedajes region in Spain
Guest registration is a legal duty nationwide under Royal Decree 933/2021, but where you file it depends on the region. We file for you in every community that uses SES.Hospedajes — 15 of the 17, plus Ceuta and Melilla. Catalonia and the Basque Country use their own regional police platforms, which we do not submit to; select either one and we will point you to the right portal. Digital certificates are available anywhere in Spain.
15 of 17
autonomous communities, plus Ceuta and Melilla.
Where your data goes
- Guest registration covered 15 communities, plus Ceuta and Melilla — filed to SES.Hospedajes
- Guest registration not covered Catalonia (Mossos d'Esquadra) and the Basque Country (Ertzaintza) — we point you to their portal Why these two regions differ
Digital certificates are available in all 17 communities.
284,624 tourist dwellings advertised in the regions we cover. Source: INE, May 2026.
Region
Guest data filed to
Local area guides
We do not submit to this platform, so you file the guest data yourself.
Open the official portal Why these two regions differ →Wherever your property sits in an SES.Hospedajes community, we file for you — tell us where your property is.
Get started
Ready to hand over the compliance?
Join over 1,000 owners and managers who trust Villa Check In.